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The Meeting Time Trap: Fellow Turns Conversations Into Momentum
Building a business requires fast decisions, organization, and momentum.
In partnership with
Communication is key to launching and growing your business. But fast growth can also make your internal comms turn glacial.
If you’re not careful, aimless meetings slow things down, costing you time — and opportunity — you can't afford to waste.
A full AI-powered meeting assistant can ensure every meeting drives real progress and action.
But how do you know what you need?
💡 Step-by-Step Guide
Smarter Meetings, Sans Busy Work
Fellow was designed to help founders, operators, and team leads keep every conversation organized.
(Our whole team gave Fellow’s 30-day free trial a try, and it honestly made running meetings a lot easier.)
Tighter, focused meetings set the pace, speeding the momentum for your whole business.
Use Fellow to:
Build clear, collaborative meeting agendas.
Automate human-level notes, decisions, and action items.
Summarize & share polished meeting recaps with one click.
Organize all your meetings into a searchable, secure library.
Here’s how you can put it to work. 👇
✅ The Steps: How to Use Fellow
Step 1: Set and Load Your Agenda
Before the meeting starts, open Fellow and create an agenda. Add your topics—and let attendees add theirs—so everyone shows up prepped.
Note: We don’t actually have a big meeting with OpenAI, but one can dream!
Why it matters:
You launch the meeting focused, not fumbling.
Step 2: Link Fellow to Your Meeting Platform
Fellow joins your Zoom, Teams, or Google Meet call and captures the conversation. Launch Companion Mode to keep your agenda visible while Fellow’s AI captures:
Notes
Action items
Key decisions
If you need to pause recording for sensitive moments, you’re in full control.
Why it matters:
You stay engaged while Fellow tracks the details.
Step 3: Create and Share a Full, Shareable Recap
Right after the meeting, Fellow generates an instant professional summary with:
Meeting notes
Action items
Full transcript with clickable timestamps
You can tweak the summary if needed and then easily share it via Slack, email, or project management tools.
Need just one key part?
Clip it and send only what matters most to your team.
Step 4: Launch into Action
Assign tasks to owners and push them directly into your workflow. Fellow integrates seamlessly with Asana, ClickUp, Trello, HubSpot, and even automatically updates CRM fields.
Why it matters:
Work moves forward without manual follow-up emails.
Step 5: Create a Searchable Archive - for Every Meeting
Use Channels to organize meetings by client, team, or project, making Fellow your meeting memory.
Find past decisions instantly with Ask Fellow—no digging through inboxes.
Sensitive discussion?
Use redaction tools to erase parts you don’t want on the permanent record.
Why it matters:
You’re building a faster, smarter system to scale your business without chaos.
Big, Easy Wins
Better meetings lead to faster teams, clearer outcomes, and less wasted time.
Cut weekly team stand-ups by 30% and walk out with clear action items
Capture product brainstorms without missing key ideas or requests
Share key meeting clips to teammates instead of full recordings
Build a centralized library of decisions that grows as your business scales
The #1 AI Meeting Assistant
Still taking manual meeting notes in 2025? Let AI handle the tedious work so you can focus on the important stuff.
Fellow is the AI meeting assistant that:
✔️ Auto-joins your Zoom, Google Meet, and Teams calls to take notes for you.
✔️ Tracks action items and decisions so nothing falls through the cracks.
✔️ Answers questions about meetings and searches through your transcripts, like ChatGPT.
Try Fellow today and get unlimited AI meeting notes for 30 days.
💫 Level Up
🔹 75% of Small Business Owners say adopting AI tools gave them a clear advantage over similar-sized competitors.
Go Beyond Smarter Meetings: Master Information Management With Google NotebookLM
Fellow will help you organize your meetings. Our Google NotebookLM Complete Course helps you organize everything else—files, research, notes, and workflows.
In this course, you'll learn how to:
Upload, organize, and summarize PDFs, websites, videos, and research
Build briefing documents, study guides, FAQs, and timelines automatically
Combine NotebookLM with top AI tools for advanced productivity
Create a personalized information system that scales with your growth
If you're serious about working smarter, not just meeting smarter, this course is your next step.
⏭️ What’s Next
Next Tuesday, we'll show you how to use ChatGPT's viral GPT-4o image generation capabilities to create high-quality social media ads. Perfect for boosting brand awareness without needing a graphic design team.
And don't forget, this Thursday, we’ll also be breaking down the biggest AI news and updates you need to stay ahead, inside our weekly news roundup.
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